Cleaning & Operations
RunEveryClean,Task,andTurnLikeClockwork
Your entire field operation - cleans, inspections, maintenance, guest services - managed from one portal with automated scheduling, smart checklists, and real-time visibility across every property.
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Task Management
Every Task Tracked. Nothing Marked Done Until It Actually Is.
Cleans, inspections, maintenance, guest services - every task carries status, priority, department, and reservation context. Completion is gated by requirements: a task cannot be marked done until every checklist item is satisfied.
Departure Clean
1029 ORI
Departure Clean
2206 Grand Sanderton
Arrival Inspection
1206 Palms of Destin
HVAC Maintenance
1910 LTW
Deep Clean
404 Beachside
Showing 5 of 5 tasks · Click a status badge to advance it
Saved Filter Views
Create named views like "Today's Cleans" or "Overdue Maintenance" and share them with the team.
CSV Export
Export task data on demand or on a recurring schedule delivered by email.
Vendor Task Links
Share any task via link - vendors see one task in a browser without needing an account.
Offline Mode
Download tasks before heading to a low-connectivity property. Complete them offline, sync when back.
Comments & Attachments
Every task carries a comments thread, file attachments, and a complete audit trail of every change.
Full Audit Trail
Every status change, assignment, note, and photo upload is logged with timestamps and user attribution.
Smart Checklists
Define the Standard. Enforce It Every Time. No Shortcuts.
Task templates define your SOP for every type of work. Requirements go beyond checkboxes - photo uploads with reference images, number fields, multi-selects. The task cannot complete until every item passes.
Task Template
Standard Departure Clean
Try checking items - the task can't complete until every requirement passes
Per-Listing Modifier
204 E. Oceanfront - Hot Tub Unit
Extra requirements for Standard Departure Clean:
Hot Tub - Check chemical levels
Number · Required
Hot Tub - Photo of cover secured
Photo · Required
Other properties using this template stay unchanged.
Quality Gate
The “Complete” button stays disabled until every item is satisfied. No shortcuts, no skipped steps.
Automated Scheduling
Tasks Generate Themselves. No One Checks the Calendar Manually.
One checkout event auto-creates both a departure clean and an arrival inspection. Toggle the conditions below to see how the automation adapts in real time.
Trigger
Reservation Check-Out
Fires when a guest checks out
Conditions
Listing Scope
All Beachfront Properties (12 units)
Creates
Departure Clean
Standard Departure Clean template
Arrival Inspection
Pre-arrival inspection template
Toggle conditions to see how the automation adapts · 2 tasks created
Every trigger your operations need
A single checkout event can trigger multiple templates. Each automation supports configurable look-ahead windows with seasonal activation.
Check-In / Check-Out
Create tasks from reservation arrivals and departures, with same-day turn differentiation.
Mid-Stay & Vacant
Mid-stay cleans after X occupied days. Vacant inspections when a property sits empty for X days.
Recurring Schedules
Quarterly maintenance, annual filter changes, seasonal inspections - on autopilot.
Smart Exclusions
Office blocks, maintenance holds, and owner-self-clean stays are filtered out automatically.
Eliminates the #1 source of wasted spend: office blocks, maintenance holds, and owner-self-clean stays no longer generate incorrect cleaning tasks.
Scheduling & Dispatch
See Every Property, Every Person, Every Task on One Board
Click any unassigned task to dispatch it. Watch capacity update live as you build the day's schedule - then toggle readiness rules to see which properties are guest-ready.
Best-fit based on skill, capacity, and preference
Tasks
Active
Configure which unassigned tasks block guest check-in
Assign tasks above to watch the readiness counts update in real time.
Direct Assignment
Best-fit based on skill, capacity, and preference
Open Claim
Staff grab available tasks during configurable windows
Waterfall
Cascade through a priority list until acceptance
Distance-Aware
Optimize routes by proximity to each property
Workflow Automation & AI
Guest Messages Become Tasks. Checkouts Become Notifications. Automatically.
Multi-step workflows orchestrate actions across operations and guest communications. Watch the workflow execute below - click “Run” to see each step fire in sequence.
Guest taps Checkout in guidebook
Digital guidebook checkout button pressed
Determine cleaner to notify
Identify assigned cleaner or fall back to unit's default
Set listing to Vacant + Not Ready
Update property status immediately
Send email to assigned cleaner
Email with checkout details and task link
Send push notification
Instant mobile alert with property info
Click “Run” to watch the workflow execute step by step
AI-Powered Task Creation
Guest messages about maintenance → AI creates a categorized task for the right team.
Escalation Rules
High-priority task with no action? System escalates and notifies the ops manager.
Guest Checkout Flow
Guest clicks checkout → listing set to vacant → cleaner notified instantly.
Lost-and-Found Routing
Guest reports missing item → workflow messages cleaner → relays response back.
Tag-Driven Reminders
"Follow up needed" tag applied and nobody acts? System catches it.
AI-Powered Detection
Waiting for message...
Detected
HVAC Issue
Created
Maintenance Task
Assigned
HVAC Team
At a glance
Operations visibility without another spreadsheet
Same-day
Turnovers stay on schedule when check-ins move
One board
Cleaners, inspectors, and ops see the same live status
Fewer gaps
Spot overdue tasks and supply risk before guests do
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Book a demo today to learn more about Cleaning & Ops
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